Tips for Announcing Your Office Relocation

Changing offices can be an exciting moment for a business. Ideally, the move is happening because of growth and success within the company, necessitating a shift to a more significant, better location. 

That said, relocating your office comes with many hurdles to overcome. One critical factor to consider is announcing the relocation. Here is a four-step plan to make this announcement successfully. 

Step One: Plan Logistics and Prepare Answers to Questions

Determine the move logistics before making the announcement (if possible). The primary reason for doing this is to answer any questions that may come up. 

Some issues that employees may need to know about include: 

  • Timeline – How long will the transition take? 
  • Operations – Will the move disrupt the company, or will everything be business-as-usual during the move? 
  • Accommodations – What will the new space look like, and how will it benefit the employees? 

Step Two: Notify Employees Well In Advance

Your staff members will need time to adjust to the new location. So, it’s best to notify them as soon as possible. Ideally, you can announce the news at least a couple of months before moving. This way, there’s enough time to address any concerns and work out any kinks that you may not have considered. 

When notifying employees, be sure to bring everyone on board simultaneously. If possible, use a company-wide event to share the news. Alternatively, an internal memo or notification can ensure that all employees know what to expect. Then, they can reach out to managers or supervisors for more information. 

Step Three: Publicize Your Move

Changing addresses can be time-consuming for businesses because you need to update the details across various channels. In addition, everyone from vendors to clients will need to know where to find you. 

Before publicizing the transition, list all the different entities that need this information. Start with crucial elements like financial institutions and vendors. Anyone who sends you mail should know as soon as possible. 

From there, you can publicize your move online through social media and other channels. However, you should only make the public aware of front-facing offices, such as storefronts and customer service centers. 

Step Four: Get Feedback From Employees

Finally, after you announce your upcoming transition, be sure to ask employees what they think. This feedback can be valuable because workers may bring up issues you missed. In addition, you want to frame the move as a positive relocation and highlight the benefits that employees can expect. Doing this will make the shift more efficient since everyone will be on board and enthusiastic about the change. 

Another benefit of soliciting feedback is that you can notify individuals and teams about what they need to do before, during, and after moving. Coordinating all of your employees can be challenging, so you want to bring them up to speed as quickly as possible. 

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If you’re getting overwhelmed by your office relocation, let us help! We can assist with the planning and completion, whether you’re moving down the street or across town. Contact us to find out more!

How to Help Seniors Pack For Moving

Moving is a major task, and seniors often face additional challenges their younger counterparts don’t need to think about. Things such as downsizing, planning, and making the actual move can be particularly stressful and physically difficult for seniors. As a result, they may need assistance. Here are eight expert tips to help your favorite senior pack for a move.

1. Break Packing Into Smaller Tasks

Completing a large undertaking like moving or downsizing can be overwhelming if you view it in its entirety.  It becomes more manageable when you break the job down into smaller pieces.  Often seniors have lived in the same home for years, so it may take some time to work through it all.  

2. Consider Eliminating Some Non-Essential Stuff

Since many seniors have lived in their homes for many years, they have probably accumulated many possessions. They might need to downsize to move to a smaller place or relocate to a senior community. Decluttering is tedious work and with numerous decisions to be made. This isn’t always easy, especially since people tend to become attached to items. You can assist by sitting down with them to help decide what to do with their belongings. If they have a hard time parting with their belongings, consider a storage unit until they are ready to let go of their favorite things.

3. Get Layout for New Home

See if you can obtain access to the senior’s new home so you can take measurements. Remember to check closets and other storage areas to see how much space there will be. Having all this specific information about the new home helps with the downsizing and packing processes because it’ll give you and your senior an idea of what will fit and what won’t.

4. Start With Large Items

Help your senior decide what to do with bulky items such as tables, chairs, sofas, extra beds, dressers, and any other large pieces of furniture. Chances are these all won’t fit in the new place, so have them decide which ones are necessary and sell, donate, give away, or store the rest.

5. Pack Room-By-Room

Packing belongings room-by-room makes the task of boxing up items less overwhelming and makes it easier to organize. Label each moving carton so that the movers know where to place them at the new home. This process will make it easier for your senior to locate items when getting settled in and unpacking. This task often makes sense to hire a qualified and experienced mover that offers packing as a service.

6. Take Photos of Electronics

Managing the wires, cables, plugs, and other details associated with electronics is confusing. Be sure to take photos of each configuration for televisions, cable boxes, computers, printers, and any other items that will need to be reconnected. This way, either you, the person moving, or another individual can quickly get things set back up at the other end of the move.

7. Chart Important Dates on a Calendar

If your senior is used to smartphones, set digital reminders on their phone’s calendar. If not, get a good, old-fashioned paper calendar and highlight important dates for tasks. This should include utility turn on/shut off dates, mail forwarding, moving day, and any other notifications you need to send out as moving day approaches.  

8. Pack Overnight Bag

As moving day approaches, be sure to make a list of all essential items, such as medications, that will be needed right away and pack these in an overnight bag.

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