The key to setting up your new office space efficiently on moving day is to plan the move and space carefully ahead of time. Here are some tips:
The first step in setting up your office space is establishing a budget, as with all business projects. When budgeting, consider not just the cost of designing the space and buying equipment and furnishings. Weigh those costs against the cost of lost productivity due to a less than optimal space. Or perhaps downtime from equipment that doesn’t work or maybe a system that has crashed.
Consider How Much Space You Need
Depending upon your business, you’ll typically need between 150 to 300 square feet per employee. This includes common areas such as the break room.
You’ll also want to plan for growth. Allowing some space for each employee to personalize their workspace will positively affect their mood and performance. If you have remote employees, remember to plan a space for them when they come into the office.
Consider Your Team in the Design
Some teams, such as creatives, work better in more open designs where collaboration is more manageable. Others, such as the finance department, tend to perform better in a closed-plan layout. Collaborate with your team to decide which will work best for your team and its working style.
Once you’ve decided whether you want a closed or open plan, determine the exact floor plan. In advance, determine where you’ll place critical items.
Moving is a great time to modernize office furniture and equipment. Be sure to measure carefully so that your furnishings fit the design.
Plan Cabling and Wiring
Once you’ve decided where to place furniture, work with the tech department on setting cables and wires. IT professionals working with designers and builders will make this process more efficient. Asking a mover specializing in electronics to move them, rather than having employees bring their own computers, will ensure a smooth transition.
Plan Space for Visitors
Consider what type of waiting area will work best for your business. Do you need a reception desk in the waiting area, for example? Do you need electronics? And, will people spend enough time waiting to require magazines and refreshments?
The waiting area is typically the first place visitors see, so you’ll want it to be attractive. If carriers deliver packages to the reception desk, you’ll need storage space to keep these packages out of sight.
Consider Lighting Needs Carefully
Proper lighting is essential for employees to accomplish their tasks efficiently. A study published in Ergonomics Magazine shows that lighting also impacts mood. If the lighting is too dark or too bright, the mood declines.
Color also affects mood and productivity. Studies show that specific colors have different effects; the best color for each office will vary. Red may boost productivity for those in physically demanding jobs, while blue may boost productivity for tasks that require mental focus. Yellow may get ideas flowing and bring optimism, while green is calming.
We can help you with your corporate relocation. From files to foundry equipment — we move it all! We provide accurate estimates, scheduling flexibility, weekend moving options, comprehensive planning, and more. Contact us today for a quote.